Individual Hotel Incentive

Program Overview

The program is for district member hotels to provide incentives for self-contained groups or meetings that could attract and/or retain overnight visitors to San Antonio.

Applications will be reviewed and approved by the program administrator, Visit San Antonio.
SATPID Board of Directors to review all approved applications at scheduled board of directors meeting.
Applicants will be notified of their status upon the preliminary decision of the program administrator, and of any changes after a thorough review of the submitted application.
If approved, the applicant will be notified of the maximum amount eligible to be awarded.
Awards are based on program parameters and funding availability, for all approved groups arriving within a rolling 18 months from date booked definite.

Organizations can request up to $75,000 during fiscal year 2025 (ending September 30, 2025) in funding up until budgeted funds are exhausted in a given year.
Events receiving other SATPID funds are not eligible.
Individual applications should be submitted for each lead at least thirty (30) days prior to the meeting, however shorter booking windows are applicable as well.
A minimum of 10% of the applicant property’s room inventory at peak must be utilized.
A minimum Return on Investment (ROI) of 7 to 1 is required for applied funding; that is for every dollar provided in SATPID funding, seven dollars in hotel lodging revenues must be generated.
Reimbursement payments to district member properties will be made after the event based on performance.

Within 60 days of the event’s conclusion, the applicant must submit a final report including actual performance compared to projections and supporting documentation.
- Include support documentation confirming results, any research materials and ‘proof of performance,” such as, but not limited to the following:
  - Housing Bureau’s ‘actualized’ room pick-up report
  - Group’s Master Account Folio outlining room pick-up and corresponding average daily rates paid
After review by the program administrator, expenses will be reimbursed proportionally based on actual performance up to the maximum pre-approved amount.

Download the Hotel Incentive Program Application.