Individual Hotel Incentive

Program Overview

The program is designed for TPID-participating hotels to offer incentives to self-contained groups or meetings that generate new overnight visitation to San Antonio. Applications must be submitted to satpid@vistisanantonio.com prior to the group executing a contract with the hotel.
Upon approval of a pre-event application, the hotel is authorized to extend the incentive to its selected group. Once the group is confirmed, the hotel must submit a copy of the fully executed contract to secure the funds in definite status.
For applications submitted in FY2026 (beginning October 1, 2025), payment will be issued directly to the group or third-party organization following the conclusion of the event.
Applications submitted prior to October 1, 2025, will be paid to the hotel property as previously committed.

Applications will be reviewed and approved by the program administrator, Visit San Antonio.
The SATPID Board of Directors may review approved applications at any scheduled board meeting.
Applicants will be notified of their status following the program administrator’s preliminary decision and informed of any changes after a full review of the submitted materials.
If approved, the applicant will be notified of the maximum funding amount for which the group is eligible.
Awards are subject to program guidelines and funding availability for all approved groups with arrival dates within 36 months of booking definite status.
A copy of the signed contract must be submitted to the program administrator within three (3) business days of the group going definite.

Hotel properties may request up to $75,000 in funding on behalf of their groups during Fiscal Year 2026 (ending September 30, 2026), subject to available budgeted funds.
Events receiving other SATPID funding are not eligible.
Applications should be submitted for each lead at least thirty (30) days prior to the meeting date; however, shorter booking windows may be considered.
A minimum of 10% of the applicant property’s peak room inventory must be utilized.
A minimum Return on Investment (ROI) of 7:1 is required. For every dollar awarded in SATPID funding, the group must generate at least seven dollars in hotel room revenue.
Within sixty (60) days following the conclusion of the event, the applicant must submit a post-event form including actual performance and supporting documentation, such as but not limited to:
- Housing Bureau “actualized” room pick-up report
- Group Master Account folio outlining room pick-up and corresponding average daily rate (ADR)
- Group’s W-9 form and vendor enrollment form

Upon approval of the post-event documentation by the program administrator, reimbursement will be issued to the group or third-party organization based on actual performance, up to the maximum pre-approved amount. Payment will be made within thirty (30) days of receipt and approval of all required documentation.

For all applications submitted after September 30, 2025, incentive payments will be made directly to the group, third-party organization, or meeting planner responsible for booking and contracting with the hotel.
Applications submitted prior to October 1, 2025, will continue to be paid to the hotel property as previously committed.

Download the Hotel Incentive Program Application.

W-9 Form